Close this search box.

3 Simple Steps To Managing Your Volunteer Team Better

Volunteers are extremely important to your church and your church’s ministry, and it is essential to have an effective way to manage your team. 

Here are 3 simple steps to managing your volunteer team better:

Volunteer Management Software

Having a church volunteer management software is perfect for helping you and your volunteers visualize everything that needs to get done from your phones and your computers.

From the software you can filter volunteers into their own custom groups; groups such as Sunday School, or Wednesday Night Small Group. All the details that volunteers may need can also be found within the management software. 


Volunteers for your church are looking to give their time and talents to benefit your church’s ministry. Find ways to give your volunteers meaningful experience in your ministry. 

Don’t let your call-to-actions be vague and bland. Always directly call your congregation to signup. CTA’s such as “if you’re interested” and “if you want to help out” are on the weaker side. Call people to directly sign up as volunteers.

Keep the signup process simple, straight-forward, and easy.


Volunteers are just that, volunteers. Some may be experts at a certain position, but others just want to give their time and help out. You need to be able to provide some kind of training to get everyone on the same page.

Develop an introduction course for your volunteers. Something that you can provide for all of your new volunteers. Remember, it’s important that your volunteers are all on the same page, not just about the tasks they may need to complete, but also about your church’s mission.

Your volunteers represent your church. Training them to represent your church’s mission, beliefs, and values is essential.


Don’t be afraid to check-in. In fact, make a note to check-in with your volunteers weekly. Checking-in with your team lets them know that they are wanted and needed; that they are an essential part to your church’s mission.

Checking-in with your volunteer team also allows them to give your church feedback on how things could be run differently or more efficiently. Encourage your volunteers to provide feedback based on their experiences serving.


Volunteers are an essential part of your church and your church’s ministry, and having an effective way to manage your team is necessary. Try implementing each of these steps into your volunteer management process today.

Who Wrote this?

Subscribe To Our Newsletter

Get updates and learn from the best

More To Explore

Pssstttttt—Want to know our secrets?

Here’s how to learn more from church leaders across the world: 

  1. Stay up-to-date on the people, technologies, trends, and best practices shaping the future of communication strategies for your church, delivered directly to your inbox. >> Join the List
  2. Join 20,000+ peer communicators worldwide who are part of the Church Communications® community, supporting each other each and every day >> Join the Facebook Group
  3. Explore related topics in more depth on the Church Communications® Podcast >> Subscribe to the Podcast
  4. Connect with us on social >> Instagram, Facebook Page, Twitter

Disclosure of Material Connection: Some of the links in the post above are “affiliate links.” This means if you click on the link and purchase the item, we will receive an affiliate commission. Regardless, we only recommend products or services we use personally and believe will add value to my readers. We are disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”