Church Communications Conference 2024

4 Church Processes to Re-evaluate this Summer


4 Church Processes to Re-evaluate this Summer


As the summer rolls in, it’s the perfect time for your team to reflect on and re-evaluate key processes within your overall operations. Take this more relaxed time of year to get everything squared away before the routine of back-to-school season starts in the fall. 

During this assessment, make sure to note if your current digital tools and processes are easy and sustainable for your team in addition to helping foster deeper connections within your congregation and the wider community. 

From enhancing event registration to optimizing live streaming, let’s explore four church processes that could benefit from a summer tune-up.

1. Event Registration

Managing and promoting events, whether they are free or paid, should be a straightforward process. The right event registration tool can significantly reduce the administrative burden on your staff while providing a seamless experience for attendees as well. A good system integrates smoothly with your existing church software—allowing for seamless management, promotion, payment processing, and more.

Consider using a platform that allows for the customization of registration forms, automated confirmations and reminders, discount codes, and data exports.

2. Check-in

A secure and efficient check-in process is vital for any church event, from Sunday school to special conferences. Ideally, your check-in system should cater to all ages, ensuring that both adults and children feel safe and accounted for. The process should be quick and easy, minimizing wait times and congestion at entry points.

Integration with your event registration tool can make check-ins even more seamless, particularly for recurring events. For instance, once an individual has registered for an event, their information should be readily accessible for check-in, reducing redundant data entry. Furthermore, modern check-in systems offer analytics and trends, providing valuable insights into attendance patterns and helping to identify potential areas for improvement.

3. Live Streaming

Multiple ways to tune in 

In the wake of the pandemic, live streaming has become a major part of many churches’ ministry. However, it’s important to ensure that the streaming experience is high-quality and accessible for everyone tuning in. 

Being able to simultaneously stream to a variety of channels—your website, mobile & TV apps, and social media—is a great way to reach your audience and also combat restrictive big tech policies. For example, Meta recently updated its Facebook Live policy—meaning churches with Facebook accounts that are less than 60 days old and have fewer than 100 followers are now unable to stream Sunday services and any other events.

Media management

Effective media management is crucial to avoid creating extra work for your team. Choose a church live streaming platform that simplifies the scheduling, trimming, and publishing process with one easy-to-use dashboard. And with a feature like “instant on-demand,” your team can save hours every week (no more re-uploading!) as your recorded content automatically publishes to your media library.

Opportunities to engage

Consider incorporating more opportunities for those tuning in to interact with each other and your church. A real-time chat feature is a great way for people to say good morning, share a Bible verse, and so much more. Your audience may also feel inspired to partner with your mission. Including a pop-up message, QR code, or text-to-give code are a few simple ways to encourage generosity during online services.

4. Groups & Messaging

Many churches use a combo of communication channels such as GroupMe, WhatsApp, Facebook Groups, Slack, and text messages. While these platforms can be alluring for their wide use and cheap price point, managing multiple channels can lead to miscommunication, disorganization, and even missed opportunities to share the gospel. 

Consolidating your communication into a single platform can enhance clarity and engagement within your team and community by:

  • Communicating right within your church app & website—no additional apps needed
  • Getting people plugged into community—one place to search for ministries, small groups, and volunteer opportunities
  • Keeping your community safe—more control with privacy & security features built with churches in mind

By having one primary communication channel, both your team and congregation can stay connected more efficiently, fostering a stronger sense of community and ensuring important messages are received by all.

Level up this summer 

Re-evaluating these four key church processes—event registration, check-in, live streaming, and groups & messaging—can lead to significant improvements in efficiency, communication, and engagement. Take the time this summer to assess and upgrade your church processes, and watch how the right digital tools can transform your ministry.

Want to learn how to better reach and connect with your community anytime, anywhere on the Subsplash Platform? Schedule a free demo with a ministry consultant today, and equip your church with tools built to further your mission! 




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