Taking on responsibility after responsibility quickly gets overwhelming. Pretty soon your energy is going to be running on empty and your days will feel unending with the workload piling up.
Building a media team is great for spreading out responsibility and chances are you have volunteers ready to give their time and talents to serve.
Here are 3 steps to build a volunteer media team for your church:
The first step you are going to need to do is list out all the responsibilities that you have. Every single thing you can think of. Once you are done with that, create a T chart. Label one of the sides “Only responsibilities I can handle” and label the other side “Responsibilities others can handle.”
You are going to be tempted to leave all of your responsibilities on your side of the list, especially when some of them may require a particular skill set that your volunteers may not have. This will not be an issue, and I’m going to show you why in the next step.
Here is where you’re going to need to be willing to spend a bit of time. For all of the responsibilities that you are passing out to others, you will need to create a plan. The level of detail you may need to apply will change depending on the level of difficulty of each task.
Maybe you upload your sermons to YouTube weekly. That’s a task you can pass off, but it’s not going to be so simple for your volunteers. Create a list of step by step instructions for your volunteers to follow, and walk through a couple of postings with them to ensure they understand. Before you know it, you will rest assured knowing your volunteers feel confident in what they’re doing.
Creating instructions for all of your responsibilities is going to take a while, longer than it would if you just completed the tasks yourself. But in the long run, this will save you hundreds of hours as you will have a whole team helping you get done what you need to.
The final step is to delegate the responsibilities to your volunteer team. Seek to see the potential in your volunteers to learn what needs to be learned. Don’t be afraid to delegate someone a difficult responsibility, as long as you’re there to help them along the way.
Pretty soon your volunteers are going to feel important and needed, not to mention they are going to learn some new things along the way.